MANAGE YOUR RECORD LIFECYCLE

Lead Compliance, Power Governance

What is
Convene Records?

Convene Records is a web-based document and record management solution designed to track and manage the entire life cycle of your organization’s crucial documents.

Made by Azeus

Powered by the same company behind the multi-awarded board management software Convene, Convene Records exhibits the same easy-touse and flexible set-up with end-to-end enterprise-grade security equipped to store and protect classified data on all levels.
Azues Convene

Clients

Testaments to our commitment to deliver quality systems and ensure customer success include several Hong Kong organizations and government agencies

Electrical and Mechanical Services Department (EMSD)
HKSARG Planning Department Town Planning Board (TPB)
Hong Kong Council for Accreditation of Academic and Vocational Qualifications (HKCAAVQ)
Leisure and Culture Services Department
Urban Renewal Authority (URA)
Hong Kong Science and Technology Park (HKSTP)
West Knowloon Culture District Authority (WKCDA)
Employees Retraining Board (ERB)
Construction Industry Council (CIC)
Mandatory Provident Fund Schemes Authority (MPFA)
Civil Engineering and Development Department (CEDD)
The University of Hong Kong (HKU)
City University of Hong Kong

Asian Government Entity Streamlines Recordkeeping with Convene Records

A national government organization in Asia needed a robust recordkeeping solution to manage complex records across multiple bureaus and departments. Convene Records was able to effectively streamline their records management workflows.

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Benefits

Comprehensively designed for managing your record life cycle end-to-end

One-stop Record Management
Manage your records throughout its lifecycle from creation to disposal and preserve crucial metadata without the pains and risks of manual record management all in one platform.
Transparency
View and monitor record status and information with ease to stay on top of things. Be informed of every update, from creation, to revision, to disposal.
System Ownership and Control
Instead of compromising company policies to accommodate your record system, calibrate the system to fit your company. Create workflows that suit you and manage the processes within the system on every level.
Heightened Efficiency
Monitor report and workflow progress in detail and stay on top of all tasks at a glance.
End-to-end Security
Partnered with industry leader Amazon Web Services (AWS), Convene Records is committed to protecting your data on all levels with state-of-the-art security measures.
World-class Support
Highly-trained Customer Success staff are dedicated to provide you remote and on-site local support 24x7x365 and can be reached via multiple channels.

Features

Robust functionalities and services to complete the experience

Document Library
- Easy record viewing and storage, including physical files
- Quick and advanced search capabilities
- Comprehensive audit trail
Workflows
- Customizable workflows and reports
- Easy task progress monitoring
System Ownership and Management
- Flexible and comprehensive system settings
- Simple user setup and management
Integration and Migration
- Email client connector
- Document scanning solution integration
- Import and export data management
Security and Hosting
- Granular access permissions
- Customizable security policies
- Real-time system problem detection and capacity planning
- Cloud and on-premise hosting
Support and Transition
- Smooth onboarding and transition
- Local support 24x7x365 on multiple channels
- Unlimited remote and onsite support
- Zero queue rates

Document Library
- Easy record viewing and storage, including physical files
- Quick and advanced search capabilities
- Comprehensive audit trail
Workflows
- Customizable workflows and reports
- Easy task progress monitoring
System Ownership and Management
- Flexible and comprehensive system settings
- Simple user setup and management
Integration and Migration
- Email client connector
- Document scanning solution integration
- Import and export data management
Security and Hosting
- Granular access permissions
- Customizable security policies
- Real-time system problem detection and capacity planning
- Cloud and on-premise hosting
Support and Transition
- Smooth onboarding and transition
- Local support 24x7x365 on multiple channels
- Unlimited remote and onsite support
- Zero queue rates

Distinguished IT Capabilities

Azeus Systems Limited is a local IT sourcing industry pioneer and CMMI Level 5 company with internal and external processes that have been audited under AICPA SOC 2/3 and granted ISO 27001, 27017, and 27018 certifications.