Transition to a Paperless Meeting Environment

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Green Initiative and Digital Transformation

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Benefits of Holding Paperless Meetings

Going paperless with Convene can enable your organization to have more efficient, productive, and sustainable meetings.

Reduced Paper Usage
Cut down paper usage by as much as 10,000 pages per month with a paperless meeting environment.
Easy Meeting Preparation
Eliminate tedious pre-meeting processes and cut down preparation time by 90%.
Cost-Efficient Paperless Software
Save as much as $10,000 per year and allocate your resources to more value-adding initiatives.

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Advantages of Paperless Meeting Environment

Aside from the money, paper, and time that you will save from paperless meetings, make your whole meeting process more eco-friendly and efficient.

Fast and Secure Document Distribution

Companies no longer have to deal with delays when it comes to disseminating information across the board. Through a paperless meeting solution, organizations can distribute meeting materials to all participants and allow them to review files with a single tap or click.

Dynamic Meeting Discussions

Organizations can increase engagement, participation and collaboration in the boardroom by using a paperless meeting environment powered by intuitive and interactive meeting tools.

Sustainable Paperless Solution

The UN’s Sustainability Development Goals provide businesses with a powerful aspiration in improving our world and gives companies an opportunity to protect our planet. With Convene, organizations can achieve sustainability targets by using an eco-friendly solution in the entire workplace.

Varied Information Representation

Printed materials can only accommodate a number of media types. With paperless meeting solutions, the possibilities are endless. Non-text/graphic information such as audio and video can be easily incorporated into board materials in order to enhance and elevate board discussions.

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Checklist for Paperless Meetings

As an organization shifts to a paperless meeting environment, it needs to prepare the following to make the transition as smooth as possible. By carrying out these action steps, a company can reduce risks and achieve its business goals.

Check Interface Usability
Making the change to rely on technology to run your meetings can be intimidating, but with the right paperless meeting software with easy-to-use features, and intuitive user interface, the shift to these type of meetings will be effortless.
Choose a Proven Paperless Meeting Solution
You will need a software to digitize the whole meeting process, so this is where the paperless meeting solution comes in. It’s important to carefully pick a paperless software that your organization can trust.
Verify Support Availability
Transitioning to a paperless meeting platform and environment requires for the users to learn its features, so it’s key for the software to be able to provide local support, 24/7/365 live phone, email and chat support, and unlimited training to make the switch seamless.

Prioritize Security
Shifting to paperless meetings means that your organization will be using a software to store and distribute confidential files. Ensure document protection by checking that your software of choice has robust security features, such as Document Encryption, Secure Document Signing, Multi-Factor Authentication, Role-Based Access Controls, and Audit Trail.
Ensure Compatibility
The goal of digitizing boardroom meetings is to make your organization’s current process more effective and efficient. This is why it’s essential to ensure that the software matches your infrastructure. Accessibility on any device, flexibility of hosting options, and availability of integrations on tools that you are currently using are some of the things that you need to consider.

Convene is the Multi-Awarded Paperless Meeting Solution

Convene helps organizations transition towards more sustainable practices by enabling paperless meetings and presentations, creating a more collaborative and productive paperless workspace.

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