National Investment and Infrastructure Fund Limited (NIIF Ltd.) is a leading Indian financial institution focused on mobilizing capital for infrastructure projects. Through strategic partnerships and sustainable investments, NIIF Ltd. plays a vital role in driving the development of critical infrastructure and fostering economic growth in India.
Faced with challenges related to physical board decks and uncontrolled information sharing, NIIF Ltd. aimed to streamline its board meetings, ensure confidentiality, and reduce its environmental footprint. The company sought an efficient system to disseminate information to its diverse investor-led Board.
Ekta Agarwal, Company Secretary of NIIF Ltd., shares how Convene helped them with the paperless transition and why they highly recommend it to others in the industry.
The Search for a Solution to Streamline the Meeting Process
Recognizing the need for a paperless solution, NIIF Ltd. faced a couple of challenges, which include:
- the time-consuming and labour-intensive process of preparing and delivering physical board decks
- the potential risks associated with unattended and discarded materials
- the lack of control over information sharing
NIIF needed a system that could offer a comprehensive repository and audit trails for compliance and governance requirements. According to Ekta, “We wanted a system that provides control over information sharing, ensures a complete repository, tracks each step of compliance and governance, and promotes environmental consciousness by reducing paper usage.”
The Transition to Paperless Meetings and Secure Information Sharing
After careful evaluation of various products, NIIF Ltd. chose Convene as their preferred board management software. The decision was made due to Convene’s user-friendly interface and robust information security features.
Directors also found Convene to be an easy-to-use tool for reviewing and approving resolutions even while on the go. This enables them to confidently make informed decisions, collaborate seamlessly, and securely access files — saving valuable time, effort, and resources. Moreover, the elimination of printing and compiling processes resulted in substantial time, effort, and resource savings for the entire team.
NIIF became the first fund house in India to adopt Convene, marking a significant milestone in its digital transformation journey. The transition to Convene proved to be smooth and seamless for both the company secretary and the directors.
They found Convene’s security features to be highly impressive, including network and document encryption, multi-factor authentication, fine-grained access levels, audit trails, and the capability to purge data from lost devices. These comprehensive security measures provided NIIF Ltd. with the desired peace of mind in protecting its sensitive information.
Why NIIF Ltd. Recommends Convene
Having experienced the benefits of Convene firsthand, NIIF Ltd. confidently recommends the platform to other businesses and professionals. Its robust repository, advanced tracking capabilities, and comprehensive audit trails empower users to seamlessly adhere to industry best practices with utmost efficiency and ease.
As Ekta affirms, “Once a user, always a user. After benefiting immensely from the use of Convene, I would highly recommend it to my fraternity of company secretaries who endeavour to deliver the best.“