Ms. Syeda Batool, Group Company Secretary and Head of Legal at PARCO, shares how Convene has helped empower productivity in their Board and Committee meetings.
Before Convene, PARCO has not used any management software to resolve their meeting needs. However, with the shift to virtual meetings, communication and collaboration have been essential for PARCO. Syeda emphasizes that the communication of the directors is one of the processes they wanted to improve with a board portal as their boards “must address urgent matters in the timeliest manner possible.” Other factors they also consider in selecting a board portal are the platforms’ smart features for meeting preparation, customisable settings, and advanced security features.
With these board requirements, PARCO has sought a solution that is efficient and easy to use for the meeting organisers and participants. Through researching on Google and looking through referrals and proposals, Syeda mentioned they chose Convene over its competitors for its user-friendliness, efficiency, high level of security, and exceptional support.
Intuitive Platform for Board and Committee Meetings
Syeda recounts her experience in using Convene that simplifies the company secretarial responsibilities. Convene has been used by the board administrators for easy preparation of meetings. “It is very convenient to use — less effort, yet we’re more productive,” Syeda remarked.
The Board of Directors of PARCO have also enjoyed the features of Convene. During Board meetings, Management and Board Committee have to present reports and documents to all the meeting participants. The Page Synchronisation feature has helped in syncing the screens of all the participants for easier discussion. Syeda also recalls that Board Directors are able to collaborate even beyond meetings with Review Rooms. Documents that are needed to be reviewed before or after meetings can be collaboratively discussed as Directors have the “ability to make commentaries and notes on documents”
Secure and Convenient Access to Documents
PARCO has been using Convene for its Board and Committee meetings to manage and review documents. According to Syeda, the Document Library has been popular among the Board Directors and meeting organisers as it allows them to easily archive and retrieve documents in a centralised platform. Moreover, file sharing has been more secure with Convene. With permission-based settings, document access can be modified for authorised Directors and users.
Convene Is a User-Friendly Meeting Solution
Apart from the powerful features of the board portal, Syeda highlights the great user experience they have come across with Convene. The round-the-clock assistance provided by the product specialists of Convene has helped PARCO in navigating the platform better. “Convene Support is prompt and adds to the user experience,” Syeda said.
Describing PARCO’s overall experience with Convene, Syeda noted that the board portal is user friendly, and it is a solution she would recommend to other boards. “Convene is an effective board meeting management [software]. It’s userfriendly and provides real-time access to board documents with efficient archiving and back-up.”