Connecting Organizations and Shareholders With One AGM Platform

ConveneAGM redefines general meetings by elevating the shareholder experience from registration and voting to Q&A.

Transforming the landscape for shareholders and members’ meetings

Physical, Virtual, or Hybrid—We’ve got covered from annual meetings, extraordinary meetings, creditors’ meetings, to elections.

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Trusted by top listed companies, memberships associations, and non-profit organizations

Manitoba Metis Federation Provincial Education

Get Our Meeting Checklist!

Be Prepared for your next physical/hybrid AGM or EGM with our meeting checklist.

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Discover our all-in-one meeting platform

Elevate your meeting experience while complying with industry best practices.

Pre-Meeting

Registration — Create pre-authorized user accounts and meeting roles.
Proxy Settings — Configure integrated proxy pre-voting and live poll settings for a seamless experience.
Submit Questions — Set question submission settings to allow for questions prior to proxy form submissions.
Document Access — Access necessary documents submitted by shareholders in the admin portal.

During the Meeting

Real-time Broadcast — Broadcast your AGM live so users can tune in from anywhere.
Interactive Q&A — Meaningful engagements with users with textual and interactive video Q&A.
Live Voting — Real-time weighted voting with results displayed instantly.
Alternative Webcast Channels — Avoid lags caused by latency issues during periods of important communication with our alternative webcast channels.
24/7 Support — We support you and your users 24/7 anywhere in the world – focus on your event prep and leave the burden of assisting individual users to us.

After the Meeting

Audit Trail — Comprehensive audit trail allows for detailed tracking of attendants.
Generate Reports — Generate detailed reports of the attendees, voting count, and more.
Data Exports — Export meeting data for administrators.

The AGM Platform For Your Every Meeting Need

Shareholder Engagement
Break barriers and simulate the same experience as having a physical AGM using ConveneAGM’s Live Two-way Webcast.
Transparency and System Control
Features such as real-time weighted Voting System for accurate Resolution results, Audit Trail and Report.
Shareholder Participation
Facilitate seamless and fuss-free shareholder registration and collection of AGM-related information in one integrated platform.
End-to-End Security and Support
Partnered with AWS and certified with CMMI-Level 5 status, ConveneAGM is committed to providing you dedicated support.

Convene with us

1. What is the format of your meeting?
- All participants attend remotely through electronic means
- Your meeting conveners are located in one venue but the other attendees are joining virtually
- A combination of physical and virtual meeting attendees
2. Do you require the following?
Onsite support from us
Video production crew
None
3. Do you require Live Q&A?
Yes, allow textual questions
Yes, allow video questions
Yes, allow both textual and video questions
None

Let's Go

The Best Practice Virtual Meeting Package

Microsite with your organisation’s name and logo
Customisable attendees registration form
Registration, attendance, voting and questions reports
Integrated voting module
Complete audit trails and data exports
Video recording of meeting
Rehearsal session up to two hours
24/7 Worldwide helpdesk support (live chat, email, call)

Case Study

Read on how SATS conducted their AGM virtually.
See the article

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The Best Practice Hybrid Meeting Package

Microsite with your organisation’s name and logo
Customisable attendees registration form
Registration, attendance, voting and questions reports
Integrated voting module
Complete audit trails and data exports
Rehearsal session up to two hours
24/7 Worldwide helpdesk support (live chat, email, call)
Onsite support with an AGM@Convene Representative
Live Video Q&A
Video Production Crew (Camera operator, Audio engineer, Technical Coordinator)
Premier venue with broadcast ready state-of-the-art setup

Case Study

Read up on how Azeus conducted its hybrid AGM
See the article

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What Our Clients Say

ConveneAGM’s Live Voting made our leadership elections transparent, accessible, and truly reflective of our democratic values. ConveneAGM has not only met but exceeded our expectations. The platform’s robust features definitely leveled up our AGAs, and we proudly recommend it to others in our community and beyond.

The team from ConveneAGM was very professional and prompt in replying to any queries that were raised, and were able to effectively troubleshoot any technical issues that occurred during the webcast.
Lim Hui Min Jass, Investor Relations Executive

Having no experience in any electronic video and tele-conference facilitation with our shareholders on an international scale, ConveneAGM has brought to us a seamless experience conducting our company’s annual general meeting via webcast. The team has been approachable and insightful. Special thanks to the staff who have been very helpful, attentive and prompt in every way possible in providing support to the company. Thank you!
Tio Shio Pin, Manager, Legal, Risk & Compliance

It was our second eEGM with Convene with the first one being an eSGM, and a second one a full eAGM. The team is both professional and attention to detail to ensure that we have a successful execution. They offer quite a number of value add services for an engaging AGM, our group is happy to continually use their services.
Clarence Wong, Financial Controller

COVID has definitely changed the way we live and work drastically. It has been 3 years since the last physical meeting. Everyone is excited about resuming the meeting physically and yet apprehensive of what may or may not happen on the actual day. The ConveneAGM team has been very assuring and professional, giving us sound advice and was also quick to respond to our queries.
Gail Sim, Senior Finance Manager

The Company chose ConveneAGM because it complies with all our requirements for this year’s ASM; from the registration process to the live webcast of the ASM. ConvencAGM provided certain features that improved not only the shareholder experience but also of the system administrators.
MPIC Legal Team

The Convene team was quite hands-on, fielding queries from the directors and other participants and even providing personalized assistance to those who required it. The training provided was detailed and comprehensive.
ASM Committee

Throughout the entire process from kick-off meeting until the ASM itself, the Convene team was very helpful and accommodating, responding promptly to calls and messages even outside office hours.
ASM Committee

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